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Executive Assistant to the Executive Vice President and Dean - Georgetown University Law Center

Center on Privacy and Technology

Center on Privacy and Technology

Administration
center, tx, usa
Posted on Wednesday, January 3, 2024

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Executive Assistant to the Executive Vice President and Dean - Georgetown University Law Center

Job Overview

The Executive Assistant to the Executive Vice President and Dean provides key administrative functions and logistical support to the Executive Vice President and Dean of Georgetown University Law Center (EVP/Dean).

A self-directed team player who takes initiative, the Executive Assistant anticipates needs, ensures consistent high quality products and materials, and adapts to different situations. Specifically, they are responsible for planning, scheduling, and maintaining the EVP/Dean’s calendar – and are foremost responsible for all aspects of the EVP/Dean’s schedule, including making all arrangements for day-to-day meetings, events, and travel with consistency and acute attention to detail. That support involves scheduling meetings for all initiatives of the EVP/Dean’s office, ensuring that all materials for meetings are distributed to participants in a timely manner, and that all meetings are confirmed.

As well, they are responsible for daily briefing material preparation, assistance with preparation for meetings, correspondence including email, mail, and phone calls to the EVP/Dean’s office; event support for events organized by the EVP/Dean, and other duties as assigned.

Work Interactions

The Executive Assistant reports to the Associate Vice President and Chief of Staff (AVP/Chief of Staff) for the EVP/Dean, who manages the EVP/Dean’s Office team, with significant interaction with and direction from the EVP/Dean.

The EA - a trusted member of an essential team - has significant contact with all persons who interact with the EVP/Dean’s Office. They manage the complex needs of the EVP/Dean, and consequently, have a critical role in the proper functioning of the EVP/Dean’s Office. They necessarily maintain a firm grasp of the EVP/Dean’s Office organization, the Law Center, and the University more broadly; and maintain a strong working relationship with offices throughout the Law Center and University.

In a highly visible position, the EA proactively engages with, learns, and communicates with evolving technologies to enhance the productivity of the EVP/Dean and their team. They interact on a regular basis with both internal and external constituencies, including faculty, staff, students, alumni, Law Center and University officials, local, national, and international government officials, and VIP dignitaries. As such, the professionalism with which the EA performs their duties has an impact on the impression that faculty, staff, students, and visitors have of the EVP/Dean’s Office and the Law Center.

As well, the EA interacts closely with all direct reports of the EVP/Dean as well as the direct reports of the Vice Dean; and with all levels of Law Center and University leadership, counterparts in other offices, Board members and their representatives, and external colleagues.

Requirements and Qualifications

  • Bachelor’s degree
  • 3 to 5 years of progressively complex administrative and customer service experience supporting senior leadership or C-level executive(s)
  • Excellent written and oral communication skills, including grammar, spelling, and composition Exceptionally strong organizational skills and analytical abilities
  • Proven interpersonal skills and experience providing complex administrative support in a high profile environment with courtesy, professionalism, diplomacy, efficiency, and confidentiality
  • Ability to effectively manage and prioritize multiple tasks and work under pressure
  • Proficiency with standard office equipment, such as printers, copiers, faxes, and scanners, and excellent skills with standard office productivity software including Gmail, Google Calendaring and other applications, Microsoft Office Suite (MSWord, Excel, Outlook and PowerPoint), including the use of advanced formatting of Word, and the ability to set up and use Excel and Google spreadsheets

Preferred qualifications

  • Strong organizational skills
  • Flexibility and creativity
  • Ability to work with a variety of personalities and constituencies to meet the demands of the job
  • Proactive self-starter who accepts direction and feedback from supervisors

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.