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Executive Assistant

Chicken & Egg Pictures

Chicken & Egg Pictures

This job is no longer accepting applications

See open jobs at Chicken & Egg Pictures.
Administration
Posted on Sunday, December 17, 2023
Full-time position

Hybrid: 2+ days a week in Brooklyn office

Compensation Range: $64,000-$70,000

Robust benefits package (details below)

Posted: December 5, 2023

Chicken & Egg Pictures is seeking a highly motivated, independent, and organized Executive Assistant to the Chief Executive Officer (CEO). This individual will play a crucial role in managing day-to-day activities of the CEO and support their communication to internal and external stakeholders, facilitating the organization’s long term success towards achieving our 2023-2025 Strategic Plan.

See our 2023-2025 Strategic Plan here:

https://chickeneggpics.org/wp-content/uploads/2022/11/Chicken-Egg-Pictures_Strategic-Plan-2023-2025.pdf

We are proud of our positive team culture, where we enjoy learning from and with one another. Come join a creative team that is truly passionate about advancing our mission of supporting a global community of women and non-binary filmmakers.

Who We Are

Chicken & Egg Pictures is a 501(c)(3) nonprofit organization that provides a global community of women and non-binary documentary filmmakers with creative and financial support to realize their cinematic visions and build fulfilling careers in a gender inclusive media industry. We envision an equitable and just world shaped by the power of documentary films. Our work responds to the reality that sexism, racism, classism, ableism, homophobia, transphobia, and xenophobia can still slow or even halt too many people’s careers. Our mission lays the groundwork to disrupt these barriers.

Filmmakers need resources, opportunities, and access to thrive in an unbalanced film landscape. So we match strategically timed grants with creative mentorship and community, building peer networks and bringing artists together to learn from and champion one another. This support system is tailored for the unique challenges women and non-binary people experience in their filmmaking and career trajectories.

Since our founding, Chicken & Egg Pictures has awarded over $12 million in grants and devoted thousands of hours of creative mentorship to over 500 filmmakers from around the world. Films supported by our work have been nationally and internationally recognized with the industry’s highest honors, including Academy Awards, Emmy Awards, and Peabody Awards. And they have raised visibility and driven social change on urgent issues.

Since 2013, the organization has been led by Chief Executive Officer, Jenni Wolfson. Under her leadership, our budget has grown and our programs have expanded, and our stellar team has won honors including the Social Impact Media Awards, Vanguard Award, and the International Documentary Association’s Amicus Award; we were also a finalist for the Nonprofit Excellence Awards. Additional information about us and our current programs may be found on our website: www.chickeneggpics.org

What You’ll Do

You will report to the Chief Executive Officer (CEO), supporting a wide range of administrative activities, acting with professionalism and strict confidentiality with all materials. This role will engage with every member of staff and facilitate cross-departmental activities, projects, and communication, and will be representative of the executive office. Your responsibilities will include:

Executive Support

  • Provide high-level administrative and technical support to the CEO, including managing daily schedules, triaging incoming communications, and drafting correspondence.
  • Project-manage CEO’s commitments and initiatives; advise, redirect, or provide solutions on time-sensitive and competing priority issues.
  • Oversee CEO budget and finance admin activities.
  • Manage CEO travel logistics and activities.

Coordination and Communication

  • Lead the organization and management of meetings, including pre and post meeting preparations, and occasionally attending in place of the CEO.
  • Serve as a primary point of contact for stakeholders, such as Board members, industry peers, and donors, and at times expected to make decisions independently that are reflective of the CEO.
  • Collaborate with the Communications and Development teams to conduct research and develop presentations or other preparation materials for meetings, panels, festivals, and other speaking engagements.
  • Manage cross-departmental communications (Development, Program, Operations, and Communications) to ensure effective event, project, and budget coordination.

Special Events and Projects

  • Lead the oversight of planning, coordination and execution of special events and projects in relation to the CEO.
  • Conduct research and compile reports to support decision-making processes.

Who You Are

You are inspired by Chicken & Egg Pictures’ vision of an inclusive and equitable media industry and our mission to amplify diverse voices in nonfiction film. You are motivated by a culture of openness and learning, and are eager to grow with a team that is passionate about putting our values into practice. You are enthusiastic about executive support and how it connects to our mission.

While no one candidate will embody all the qualifications below, a strong candidate will be ready to hit the ground running and possess many of the following abilities, attributes, and experiences.

Minimum Requirements

  • Minimum of five years of working experience, with at least three years of hands on experience supporting a C-level executive.
  • Experience working in the nonprofit sector.
  • Proficiency in basic technology and office productivity tools, such as Microsoft Office Suite and Google Suite.
  • High level of proficiency in calendar management and travel logistics for executives or senior managers.
  • Excellent written and verbal communication skills, with experience in independently drafting and refining correspondence in the tone and style of executive.
  • Proactive problem-solving and strong time management skills, with the capability of prioritizing competing tasks effectively with exceptional attention to detail and accuracy.

Desired Qualifications

  • Prior work experience in film and/or related media settings.
  • Proficiency in Salesforce and project management tools, such as Notion.
  • Experience communicating with and building relationships across all levels and departments, internally and externally, to safeguard the CEO's time and priorities.
  • Ability to offer strategic insights and guidance to align tasks with organizational goals to help the CEO stay focused and make informed decisions.
  • Familiarity with nonprofit financials.

Professional Competencies

To be successful in this position, you excel in the following professional areas that contribute to the foundational elements of Chicken & Egg Pictures’ work culture:

  • Project, Process, and Scheduling Management Skills: Thanks to your meticulous attention to detail, anticipation of obstacles, and prioritization skills, you are adept at independently managing projects and tasks on behalf of the CEO.
  • Communication and Interpersonal Skills: You are skilled in effective communication and relationship-building skills with a diverse range of people. Good humor, initiative, and flexibility are among the traits you bring to the table. Your communication across all levels is kind, tailored, and clear, with the ability to manage sensitive situations with care and maturity.
  • Work Habits and Approach: You have excellent judgment, a strong work ethic, resourcefulness, and problem-solving skills. You are curious, a life-long learner, and you value a diversity of thought, background, and perspective.
  • Systems and Technology Proficiency: You are tech savvy and quickly learn new tools and platforms. You delight in new ways to work more efficiently, and stay up to date on technology tools and trends that optimize workflow and task management.

What Else You Should Know

Start Date: As soon as possible.

Deadline: Applications submitted by January 2, 2024 will be reviewed by the hiring team. Applications submitted after this deadline will continue to be accepted but may not be guaranteed review. Early submission of your application is recommended. First round interviews will take place in early January.

Application Process: If your application is moved forward, the application process may include up to three interview rounds with Chicken & Egg Pictures team members. Finalists will be sent a prompt and asked to submit a pre-employment exercise, for which they will receive an honorarium.

Location and Hybrid Work Policy: This position is based in NYC. Staff are working a hybrid schedule with a standard schedule of at least two days a week in our Brooklyn office.

Compensation: Chicken & Egg Pictures offers a salary informed by the organization’s Total Rewards Philosophy and Practices, which is grounded in market data. The salary range for this full-time position is $64,000-$70,000. Actual salary from the range above will be based on the candidate’s experience and qualifications.

Benefits: 100% premium coverage of health, dental, and vision insurance, plus life and short and long-term disability insurances. Flexible spending accounts for medical, dependent care, transit, and parking expenses. A 403(b) plan with a matching employer contribution. Annually 15 vacation days (20 at the two-year mark), 10 safe and sick leave days, and 4 personal days. The office is closed for 10 holidays, in addition to December 24 - 31, and offers a Summer Fridays schedule. Professional development opportunities and home office stipends offered.

Equal Employment Opportunity: Chicken & Egg Pictures is an at-will and equal opportunity employer. As such, we strongly encourage and seek applications from all backgrounds, including but not limited to women and non-binary individuals, people of color, bilingual and multicultural individuals, people with working class backgrounds, people with disabilities, as well as members of the LGBTQIA+ community.

We take great pride in providing equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, ancestry, ethnicity, disability, genetics, protected veteran or military status, sexual orientation, gender identity or expression, political affiliation, marital or familial status, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by federal, state or local laws.

E-Verify: We participate in the E-Verify Program.

https://everify.uscis.gov

How To Apply

Complete the form on this career page to submit your cover letter and résumé.

https://chickeneggpictures.applytojob.com/apply/

In your cover letter, please respond to the prompts below:

  • Why is being our CEO's Executive Assistant the next best step for you professionally? What motivates you to want to join Chicken & Egg Pictures?
  • Beyond gender parity, Chicken & Egg Pictures strives to create an inclusive documentary film industry by working with filmmakers from all backgrounds. Tell us about how your experiences could help you work towards this mission in your role as the Executive Assistant.

Applicants with Disabilities: Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process. Please reach out to access@chickeneggpics.org with any requests.

Please, no phone calls.

Hiring companies: We will not respond to emails about this position.

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This job is no longer accepting applications

See open jobs at Chicken & Egg Pictures.